About Kaltura Digital Media Hub
The Kaltura Digital Media Hub is a new portal for audio-visual material for the University. It is designed to be the primary location from which to deliver the University’s audio-visual media. All University staff will have an account on the portal, and will be able to upload, create and curate media items to share with colleagues or with the wider world. Media can be published on the portal so that it is accessible by anyone, similar to YouTube. However it is also very easy to publish media that is only accessible to people within the University, to a small group of colleagues, such as in a research group or department, or even just keep privately to yourself.Support Tutorials
The following screencasts illustrate the most important and commonly used features of Kaltura. We strongly recommend you watch these if you are new to using the Kaltura Digital Media Hub tools within MOLE
Support Tutorials
Here you will find self support resources on how to use Kaltura Digital Media Hub and Kaltura Media within MOLE.
Add Media to MOLE
You can add new media into your MOLE course by uploading video content into your course, or by selecting some existing video you have already uploaded into the course. You can also select media that has been added to a Course Gallery by either yourself or a colleague - these videos are available to all Instructors of your Course. You can also use media from the Shared Repository, which contains media that has been shared for use across the whole institution.
- Access MOLE at: vle.shef.ac.uk
- Enter Login details when prompted
- Select a course from the course list.
- Navigate to the course area where you want to add your video.
- With Edit Mode On, click on the Build Content button > click Item.
- Give the item a meaningful title - i.e. one that will help you and your students to know what the video is about. Avoid very generic titles such as “Introduction” as it may become unclear to you later on as to what this refers. A better title would be more specific e.g. “Introduction to Module Title”, or “Introduction to Week 3 lectures”
- From the text box editor area Click Mashups > Kaltura Media
- To select media that has already been uploaded into your My Media collection, Course Gallery or Shared Repository, click the Select button next to the media entry
Or
To upload a new media file (one that has not yet been added to MOLE or the Digital Media Hub)
■ Click the Add New button
■ Choose Media Upload from the menu
■ Click on Choose File to Upload from the Media Upload page
■ Browse and select media files on your computer to upload
- Enter a required Title, Description and at least one Tag. Please enter this information to make it easier for you and your students to understand what the video is about, and to make it easier for you to manage your media in the long term. This metadata also makes it much easier to share your media with others.
- Click the Save button.
- Back to Browse and Embed
- Click Select to add your uploaded Media
- Click Submit
Add a CaptureSpace Recording
Kaltura CaptureSpace Desktop Recorder is a standalone program that runs from your local computer, enabling you to record screencasts, webcam and audio recordings. You can watch a video from Kaltura that provides a walkthrough of its use by clicking the View Tutorial button below
The CaptureSpace recorder is installed from within your browser, when you use it for the first time. You will be prompted to install it when you follow the steps to launch it below. Please Note - You can also launch CaptureSpace from within your My Media section too
To launch the CaptureSpace recorder from MOLE, create an item in a content area and select Kaltura Mashup from the mashups menu.
- Select Add New
- CaptureSpace
This will launch the CaptureSpace desktop recorder and prompt you to download it if you haven't already done so. When it has launched, you have the option to choose one of the following types of recordings:
- Record Presentations and Lecures
- Record Screen and Voice
- Record Screen and Video
- Record Webcam Only
- Record Audio Only
Add a Video quiz
It is possible to add a Video quiz to MOLE. Any video uploaded can have quiz questions associated with it. You can add multiple choice questions to dedicated points on the video to test students understanding. Click here to see the instructions
Add a YouTube video
You can add YouTube content to your My Media collection or Course Media Gallery. NB it is important to realise that in doing this, you are simply placing a link to the YouTube video that appears within Kaltura. This means that if the source video is removed from YouTube, it will also disappear from your media collections too. Some of Kaltura’s editing features (clipping, trimming, replacing video) are not available for these videos. However it does mean you can organise these videos to appear along with other content you have in playlists, your Course Media Gallery etc. You can also publish these across multiple MOLE courses or the Shared Repository too.
- Open My Media, or go choose the Kaltura Media mashup option from the text editor
- Click the Add New button on the right hand side of the screen
- Paste the URL of the YouTube video you want to insert into the box that says Video Page Link (or Content ID)
- Click on the Preview button and wait for a few seconds for the video to appear within the Preview screen
- Note that the Name and description of the video are automatically imported from the YouTube video
- Add at least one tag before you can publish the video anywhere
- Click to add additional metadata if you want to add this to the Shared Repository
- Click the Save button
- The YouTube video is now added to your media collection for use
Sharing Media into the University's shared repository
You can share content with other colleagues in your Department, Faculty or the rest of the University by publishing your video to the University’s Shared Repository. This also enables you to use materials that have been shared out by others across the University’s Shared Repository. NB before you can share content into the Shared Repository you have to allocate it to a broad subject category from the Details tab
- Go to your My Media page
- Select the video or video you want to publish to the Shared repoitory
- Click on the Edit button, to the right hand side of the list of videos
- Click on the Details tab if not already active
- Below the Tags are, Click where it says “Click to add required metadata for shared repository”
- Click on the appropriate subject headings in the scrollable list - click as many as you like if your video would be relevant to different disciplines
- Click on the Save Button
- Click on Go To Media
- When you get to the media page, Click on Publish from the Action button
- Make sure you select the Published - Media page will be visible to individuals according to entitlements on published destinations radio button
- Click on the Checkbox next to Shared Repository
- Click on the Save button at the bottom of the page
Use a video from the Shared Repository
- Create a new content item and select Kaltura Media as shown in Add Media to MOLE - steps 1 to 7
- Select Shared Repository from the three options at the top of the My Media page
- You will now see a list of available items
- Click on the Gear Cog icon on the right hand side of the Shared repositories listing
- You can choose to filter the content according to broad subject category, as well as see content from Professional Services such as 301, CiCS and the Library
- Select the media that you want to use
- Insert it into the MOLE content Item as shown in Add Media to MOLE - steps 1 to 7
Manage Media
My Media Page
The My Media page is where you can access and manage all your media within MOLE. From here you can add new media or Manage Media you have uploaded or recorded.
Manage Media
You can manage media you have uploaded or been assigned as owner from the My Media Page.
From the My Media page you can perform the following tasks:
Edit Media Details
Follow these steps to add or edit important metadata information, including name, a meaningful description, and at least one tag
- From your My Media page > click the Edit button for the media entry you want to edit in the list.
- From the Edit Media page > Enter text information into the required fields. You will not be able to publish your media unless you have provided a Name, Description and at least one Tag.
- Please also provide the optional metadata where appropriate, including indicating your Faculty and Department
- The DOI Reference field should be used if you have used your videos as part of some research data you have published in ORDA
- Scroll to the bottom of the page and click the Save button to save your changes.
Comment Options
Viewers can comment on media entries within Kaltura Digital Media Hub. Follow these steps to enable/disable comments for your media.
- From your My Media page > click the Edit button for the media entry you want to edit in the list.
- From the Edit Media page > click the Options tab and select the Disable comments for this media checkbox. The Comments tab will then not be displayed on the media page. To enable comments leave the box unchecked.
Collaboration
The Collaboration tools allow you three main options - to transfer ownership of the media to someone else (NB you will lose access to the media item if you do this), add someone as a Co-editor (they can edit metadata etc), and as a Co-publisher, who can then publish the media into other locations they choose.
To transfer ownership of a media item to someone else:
- Click Edit from the Actions dropdown when on the Media Entry page
- Or
- Click the Edit button for the media from your My Media page
- Click on the Collaboration tab
- Click on the blue Change media owner button
- Enter the new owner’s username in the Enter user name field
- Click on the Save button
- Click Edit from the Actions dropdown when on the Media Entry page
- Or
- Click the Edit button for the media from your My Media page
- Click on the Collaboration tab
- Click on the blue + Add Collaborator button
- Enter the person’s name or username in the Enter a Collaborator field
- Select which permissions you wish to grant them from the Select Permissions check boxes
- Click on Save
Attachments
You can attach files of any type to media, enabling viewers to download the file while viewing the media entry.
- From your My Media page > click the Edit button for the media entry you want to add attachements to.
- In the Edit Media page > click the Attachments tab. Here you can view all the file attachments for the media entry.
- Click the Upload File button to attach a file to the media entry.
- The Upload Attachment dialog will appear.
- Browse your computer to select a file.
- Add a Title andDescription for the attached file.
- Click the Save button.
Repeat these steps to attach additional files.
Generate Captions
Captions can be automatically generated for any media item as follows:
- Go to the Media entry page for the media item
- Click on Order Captions from the Actions drop down
- Choose the turnaround time (48 hours is standard, 24 hours is a priority turnaround time)
- Go to the Media entry page for the media item
- Click on Edit Captions from the Actions dropdown
- Click on the COMPLETE link for the captions that are listed for the item
- You will now enter the cielo24 caption editing environment
- Further instructions on editing can be found here
Upload Captions
Follow these steps to upload caption files for your media items and manage the captions.
- From your My Media page > click the Edit button for the media entry you want to add captions to.
- From the Edit Media page > click on the Captions tab. Click Upload Captions File button.
- Click the Browse button and select an SRT or DFXP caption file from your computer.
- Select the caption language.
- Enter a label to display for the captions (ex: English).
- Click Save to upload the file.
View Captions
- Click on the CC button in the video player control bar underneath the video. Select an available caption track.
- Captions will display by default if the media owner has enabled this setting.
Thumbnail Image
Follow these steps to change the media thumbnail image.
- From your My Media page > click the Edit button for the media entry you want to add a thumbanil image to.
- In the Edit Media page > click the Thumbnails tab.
- Click on Upload, Capture or Auto-Generate to set the default thumbnail.
Thumbnail Options
By using Upload, Capture or Auto-Generate you will set the default thumbnail as the selected one. If you need to backup your current thumbnail, you can Download it.
- Upload: upload a thumbnail from your desktop and use it as the default thumbnail.
- Capture: use the above player to to seek the frame you would like to use as your default thumbnail and then click on the Capture button.
- Auto-Generate: select one thumbnail from ten automatically generated thumbnails of this video and set it as the default thumbnail.
Download Media Options
Enabling Media Downloading
You can allow individual videos to be downloaded by your viewers. This might be very useful for them if they want to view these when they are not connected to the Internet. You can make your videos available in the following resolutions:- Low resolution: Resolution - 640 x Video height (automatically detected), Bitrate - 400 kb/second
- Standard Definition/Medium resolution: Video width (automatically detected) x 720, Bitrate 1500 kb/second
- High Definition/High Resolution: Video width (automatically detected) x 1080, Bitrate 4000 kb/second
- Source - Same as the original file.
- From your My Media page > click the Edit button for the media for which you want to set the download options
- Select the Downloads tab
- Specify the download options you want to allow for the media - you can select as many as you want
- Click the Save button.
Chapters & Slides
Students can navigate through your videos using slides and chapters. After chapters and slides are created, the video player displays with the chapters and slides view options.
- Chapter: marker in the video that is used to provide context to a segment of the media.
- Slide: a synchronized image to the main video.
Follow these steps to add Chapters and Slides to your videos.
- From your My Media page > click the Edit button for the media entry you want to add chapters or slides to.
- Select the Timeline tab. Here you can view all the chapters and slides in the video.
- Create Chapter: place the cursor on the timeline and click the Create Chapter button.
- Create Slide: place the cursor on the timeline and click the Create Slide button.
- Click the Save button when finished.
Chapter Options:
After you create a chapter, you can:
- Add or modify or delete the Chapter Title.
- Select a thumbnail. You can upload a thumbnail image for the chapter, or automatically create one from the video.
- Add or modify the Chapter Description (optional).
- Add Search Tags (optional).
- Click View in Player to see your changes.
Replace Video
Use Replace Video from the Edit Media page to replace video and preserve links and analytics to the video. Replacing Video is only available to the video owner.
- From your My Media page > click the Edit button for the media entry you want to replace.
- In the Edit Media page > click the Replace Video tab.
- Next click Choose a File to Upload.
- Browse and select media files on your computer to upload.
- Click the Ok button.
Trim or Clip Video
Use the trimming tool accessible from the Edit Media page to trim the start and/or end of your video. Trimming is only available to the video owner.
- From your My Media page > click the Edit button for the media entry you want to Trim or Clip.
- From the Edit Media page > click the Trim Video tab.
- Use the Trimming Timeline or enter exact start and end times.
TIP: Drag the edges of the start and end points with your mouse to set the trim range or enter a start time and end time in the time fields. - Press Play and click Set Starting Point of the video clip.
- Select Set Ending Point as the end point of the video clip.
- Click Trim Video orCreate Clip.
Deleting a Video
To delete a video that you have uploaded or created please follow the steps below
- Click on the My Media tab on the MOLE homepage
- On the video you to delete click on Edit
- On the details tab scroll down to Tags
- Enter the tag to-be-deleted
- Press the enter key on your keyboard to store the tag
- Click Save
- Fill in this google form with the title of the video and submit
Course Media Galleries
Create a Course Media Gallery link
Create a Course Media Gallery link in your course by adding a Tool Link to the Course Menu.
- Select a course from the course list.
- With Edit Mode On > click + button over the Course Menu
- Select Tool Link > select Type Media Gallery.
- Enter a Name for the Tool Link.
- Check the box Available to Users so students can access the link.
- Now click on the new link to access the Course Media Gallery.
Edit a Course Media Gallery
- In the Media Gallery, select Edit from the Actions drop down menu.
- (Optional) Enter a description and tags for the Media Gallery for the course.
- Select:
- Moderate content (Media will not appear in the Media Gallery until approved by the faculty.) Allows you to determine whether content should be moderated. If moderation is disabled, everyone, including students, can publish content to the gallery.
- Enable comments in Media Gallery – Determines whether comments should be enabled in the gallery.
- Click Save.
Add Media to a Course Media Gallery
You can add media or upload new content from your desktop.
- Select Add Media button. Filter your content.
- Select one or more of the following filtering options:
- Sort by Most Recent – Alphabetical, Comments
- View All Statuses – Private, Published, Pending, Rejected
- View All Media – Videos, Audios or Images, Video Presentations
- Check the box(es) next to the media you want to add to the Media Gallery.
- Click Publish. The content will be added to the Media Gallery
Create and Manage Playlists
In MOLE you can create playlists and associate media with the playlists.
- Go to the Media Gallery in your MOLE Course
- Click Actions
- Click Edit
- Click the Playlist tab
- Click Create New > Manual Playlist
- Add Playlist title, description and tags
- Click Add Media
- Click Add next to any of the videos you want to appear in the playlists
- Click Save
- You can add media to a playlist by clicking on the pencil symbol
- You can delete a playlist by clicking on the x symbol
Share content to different courses
You can share content with the rest of your colleagues who are Instructors on your course, by publishing it to the Course Media Gallery. Furthermore, you can share content with Instructors on any other course on which you are in Instructor, by publishing into these courses too.- Go to your My Media page
- Tick the checkbox to the left of the media item(s) you want to publish to the Media Gallery
- Click Actions > Publish
- Make sure you have completed the required metadata (title, description, tags) - you will be prompted to do so at this point if you have not done this
- Select the MOLE course(s) with which you would like to share the media
- Click Save
- The media should now have been inserted into the respective Course Media Galleries
- Ensure you have created a link to the Course Media Gallery in MOLE [so that either your colleagues or students can access these
Student Media Submission
Setting up a Media Based Assignment
You can set up an assignment in MOLE to allow students to submit multimedia content.
Assessment in MOLE should be made easily accessible by students (for example: by ensuring that they are not within a deep folder structure). Try to keep the assessments all together in one content area, or have them housed in content areas that pertain to particular stages of learning content for that module.
- Open your MOLE course and create a Content Area for your Assignment, or choose an existing content area
- Check that Edit mode is ‘on’. You will find this in the top right-hand corner of your Course screen:
- In your content area, click on Assessments and select Assignment.
- Fill in the details of the assignment as you would do for a non media based assignment, such as ‘Due Dates’ and ‘Grading’ details
- We recommend you include this link in the assignment details section that explains to students how to submit media to MOLE
- Click Submit to Finish
- For more information on setting up an assignment in MOLE, please click here <link: http://sheffield.ac.uk/cics/mole/assignmentsetup>
How to Submit (Student)
- Log into MOLE, and navigate to the Assignment you are submitting the media for
- Click the Assignment title to open the submission page
- Under ‘Assignment Submission’ click the Write Submission button.
- In the textbox that appears, click the Mashups button and select Kaltura Media
- In the new window select Add new > Media Upload
- Click +Choose a file to upload
- Select the file you wish to submit, and start the upload process
- Whilst the file is uploading, add a Title and Description for the media item.
- Click Save.
- Click Back to browse and embed.
- Find the video you have uploaded and click the Select button
- This will embed the media file in the textbox.
- If required, add any extra attachments or comments
- Click Submit.
- You will now see a message saying the submission has been successful, and you can click Watch Media to play the file
Grading a Media Submission
- Log into MOLE, and click the Grade Centre button from the left hand menu
- Select Needs Marking
- In the User Attempt column, select the attempt you wish to grade
- Select the Watch Media button to view the submission. You must be working online to view the media.
- Provide feedback to the student, and enter a grade.
- For more information on using the MOLE Grade Centre, please click here http://www.sheffield.ac.uk/cics/mole/gradecentre
Analytics
Viewing Media Gallery Analytics
Teachers can access the Media Gallery Analytics page to view different engagement reports for students enrolled in a course.
- In the Media Gallery, click Actions and then Analytics.
- The Dashboard presents a summary of the available analytics.
- Top Engaged Users – who are the users who viewed most content
- Top Contributors – who are the users who contributed most content
Media Analytics Reports in MOLE
The analytics page is composed of the following types of video analytics reports:
- Media Analytics Report: Lists all the content available in the course Media Gallery. For each media entry, the number of plays is displayed, total view time, average view time and the average drop-off rate.
- Engagement Analytics Report: Lists all the users enrolled to the course that have viewed at least one video from the Media Gallery. For each user, the total view time, average view time and average drop off rate are presented.
- Contribution Analytics Report: Lists all the users that contributed content to the Media Gallery.
View a Detailed Entry Report
You can access a detailed report for each entry in a Media, Engagement or Contribution report. See Detailed Analytics Reports.
- From the Media Gallery Analytics page, select the desired report by clicking its corresponding tab.
- Click on the + Plus Symbol next to the entry. The detailed entry analytics reports will depend on the type of report you selected.
- Media Detailed Entry Report: Displays the list of all the users that viewed the selected media entry.
- Engagement Detailed Entry Report: Displays the list of all the media entries viewed by the selected user.
- Contribution Detailed Entry Report: Lists all media contributed by the selected user.
Analytics in My Media
- Go to your My Media page
- Click on the video thumbnail or title to go to the Media page.
- Click Actions > Analytics
- Under each tab you can view different analytics types:
- Dashboard: This shows the general metrics which are times visits, times played, drop off rate, and average view time. You can also see how many comments have been made, the top plays by media gallery (if your video is in any galleries) and the most engaged users.
- Media Galleries: This shows the media galleries the video appears in, number of plays, visits and plays to visit ratio. It also shows the average drop off percentage, average play time and number of comments left.
- Users: This shows the same information as the media galleries tab but broken down by user.